Supply Chain സെക്യൂരിറ്റി Plan: Introduction

Introduction


As part of our effort to enhance supply chain security of goods ordered by our customers, we have set principles, guidelines and procedures at our factory within the premise and its area. Besides to enhance the security of our own factory for the protection of our property and safety of all employees, it is further established to comply to our customers’ as well as US Customs’ security requirements. The objective of this plan is to ensure our factory to play an important role in the supply chain security, and is one of the most secured factories in the country.

Security Policy

Our factory is committed, from our part, to the Supply Chain Security as part of our compliance program. The management and all employees of our factory are responsible to uphold and maintain the Supply Chain Security Plan (herein after called the “security plan”) in accordance with the criteria we set and the applicable local law within the factory and the factory’s subcontractors, if any.

Principles

Our factory’s security plan was developed based on the following principles, and shall focus on prevention and risk management rather than to handle the incident afterward. The keys of this security plan are:

· Prevention on TRESPASSING

· Prevention on TAMPERING

· Establishment of the TRACEBILITY

Guidelines

Our factory has developed guidelines for every employee in this factory to follow as part of the factory’s regulations, such guidelines are posted on the readily accessible place to alert all employees’ concern on security. These guidelines were developed to cover the security of the following 7 areas :

· Container/Closed Truck Security – Focus on the physical integrity of the incoming and outgoing containers/closed truck prior to stuffing and the procedures of the seals and the reliability of the locking mechanisms of the doors.

· Physical Access Controls – Focus on prevention of unauthorized access to the shipping, loading and cargo areas. To implement controls on identification of all employees, visitors and vendors. Procedures for challenging unauthorized/unidentified persons.

· Personnel Security – Our factory shall enhance the factory’s recruitment system to include interviewing and background checks/verifications.

· Procedural Security – To set systems and methodology to handle the incoming and outgoing goods. Engaged with Security Officers on controls of in/out cargo; record on shipping marks, weights, number etc; procedures for verifying seals on containers, trucks etc; reporting shortages and overages; storage of empty and full containers to prevent unauthorized access; and a tracking system of all cargo movements.

· Security Training and Threat Awareness – This security plan also provides to our employees a security awareness training, that including operation procedures, awareness, identity and reporting of crime, and determining and addressing unauthorized access. The training program encourages active employees participation in security controls.

· Physical Security – Focus on buildings & constructions; external and internal locking devices; warehouse safety; lighting inside and outside the facility; shipping, loading & cargo areas; as well as internal and external communications systems for assurance of factory’s physical security.

· Information Technology Security – Focus on the protection and accountability policy on the Information Technology (IT)

Procedure

Detailed operation procedure on each process of operation in each working area / department is listed in this security plan as part of our standard operation procedure. Such procedure shall clearly define what an employee in different working capacity should do to achieve the objective of security.

Methodology

All employees, including management and workers, are expected to have a thorough understanding of the security plan, familiar with the operation procedure. Our education on awareness and training on practices on supply chain security issues are conducted in the following manner:

  1. Education – Orientation and familiarization of the security plan will be conducted to every employee and in case of new employee, on first day reported to duty.
  2. Security Handbook – Each employee of this factory is distributed with an employee handbook addressing the supply chain security.
  3. Communication – Small group meetings will be held periodically to permanent employees as refresher on Supply Chain Security.
  4. Supervision – managers are responsible to ensure all criteria listed in this plan are properly carried out.
  5. Inspection – Security Officers nominated are responsible to carry out inspection on all security devices and implementation of the system.
  6. Periodical Review – Periodical review on employee’s knowledge and application of this security plan will be conducted by our principals and/or 3rd party audit firm(s).

Others

This security plan will be modified from time to time to match with new and additional Security Requirements.