Epyllion Style Ltd. continuously updates itself and complies with local and national laws and regulations including workers & buyers requirements related to all workplace regulations and social laws including environmental regulations, customs laws and security.
PROCEDURE
General
Updates the Policies and Procedures Manual for all changes in laws and regulations related to labor practices, factory conditions, and environmental and customs compliance.
Assigns a qualified person with responsibility for informing the facility management of changes to laws and regulations related to labor practices, factory conditions, and environmental and customs compliance.
Designated an employee with responsibility for incorporating changes to laws and regulations in Facility procedures.
Responsibility, Authority and Communication:
Mr. Md. Babar Chowdhury, BSS (Hons) & MSS(Public Administration), PGDPM(BIM), PMBA(HRM), LLB(NU) is expert in labor laws. The company always takes support from him for understanding and implementation of any amendment or any new requirement in the local laws.
For environmental requirements, Deputy General Manager, HR & Admin Corporate office seeks updates from Environmental Ministry.
General Manager-Commercial coordinates with freight forwarding agency/shipping agency to seek the necessary information related to current applicable laws and practices which needs to be fulfilled either at the factory premises or at the port, similarly laws and regulations related to labour practices, factory conditions, and environmental and customs compliance.
Responsibility and authority
Deputy General Manager-HR & Administration
Responsibilities:
Collect all necessary documentation/paper/gazette of local laws & regulations as well as international issues that are relevant.
Updates the Policies and Procedures Manual for all changes in laws and regulations related to labor practices, factory conditions, and environmental and customs compliance.
Inform & collect any changes to laws & regulations related practices, factory conditions, and environmental and customs compliance by the local government.
Make written procedures that outline how & regulations in facility manual & procedure by through staff circulars, training sessions, e-mail & notice.
Promptly incorporates changes to laws & regulations in facility manual & procedure through staff bulletins, training sessions, e-mail & notice.
Communication & Training
Staff/workers shall be communicated issues related in compliance to the country laws & regulations through formal/informal communication.
Where required, HR, Admin & Compliance Officer will train the designated persons to ensure the compliance of updated laws. Training records are maintained in the form of training attendance.
HR, Admin & Compliance Officer also provides the relevant training materials pertaining to the new or amended laws to concerned designation.
In causes where the new or amended law has direct impact on the workers, they are informed about the requirement or change in company policies or procedures through displaying the company polices, procedures, new or amended local laws on notice board maintained near the main gate/working floor and PA system.
