Epyllion Style Ltd. does not use involuntary or forced labor indentured, bonded or otherwise nor does it support the use of forced or compulsory labor in any form including bonded, forced, and/or compulsory prison labor.
Epyllion Style Ltd. Prohibits all relevant individuals from forced employees in any way or unnecessarily limiting employees’ freedom of movement.
The company does not require employees to submit originals of documents at the time of employment or during the period of his employment with the company.
Procedure
General:
Maintains employment application and service contract, to include statement applicants are seeking employment voluntarily and are not under threat or any penalty and to be signed by each applicant. Application and service contract copies are maintained in the employee’s personal file.
Issues compensation directly to worker as mentioned in their contract, company makes sure that the correct payment is paid to the workers as agreed.
Job description of Security staff has been defined, limiting security tasks to normal security matters such as the protection of property or personnel.
At the time of hiring HR Officer, HR & Compliance Department Heads ensures that the employee signs no bond as a token for continued employment.
Original documents are only asked from the employees for the verification of photocopies of documents and after verification, original documents are returned to the employees.
During the time of employee’s interview, the potential candidate is briefed about the fact that he/she is under no compulsion to join the company and similarly he/she is free to disassociate with company as per his/her own free will at any given time but under compliance with the rules as agreed in the appointment letter.
HR, Admin & Compliance Manager & Executives ensure that workers who are doing overtimes are under no pressure or threat from their Departmental Head for compulsory OT.
In case where any employee decides to leave the company, Compliance Executive asks about the reason (s) of leaving in order to make sure that he/she is not leaving under unlawful compulsion or threat.
HR, Admin & Compliance Executives and all departmental heads are responsible for communicating, deploying and monitoring the Practice of effectively prohibiting involuntary or forced labor.
HR, Admin & Compliance Officer trains all departmental heads on the Epyllion Style Ltd. policies and procedures prohibiting involuntary or forced labor.
Suggestion box is placed in the facility, if any employee wants to report any incident he/she can use the suggestion box without mentioning his/her identity, the matter will be investigated and resolved by the Company, after discussing the complaint with Managing Director (if needed).
Admin & Compliance Executives ensures continuous communication between workers and management through designated members of different committees; the issues related to the workers are communicated to the management for effective corrective and preventive measures.
Responsibility, authority and communication:
Responsibility and authority:
Factory HR, Admin & Compliance Executives & Manager are responsible for implementation of the principle.
Responsibilities:
Proper communication of company’s prohibition of forced labor policy to the respective supervisors and workers.
Organizing meetings and training programs to ensure that the policy is properly communicated and understood, the minutes of the meeting are then recorded and circulated to all the participants as per distribution record list.
In case of any incident is reported either through suggestion / complaint box or directly through workers, Admin & Compliance Executives will immediately take the matter (s) to the top management for immediate rectification and necessary action.
Communication & Training:
Where required, HR, Admin & Compliance Executives will train the designated persons to ensure the compliance of updated laws.
Training records are maintained in the form of training attendance.
